AEPS-3 Virtual Institute FAQs

Joining the Training through Zoom 

Each Zoom meeting has a unique Zoom invitation link and password. You will be sent the Zoom link by email at least one week prior to your training.

Plan to join the training about 5-10 minutes before the start time. This will allow you to address any technical issues before the meeting begins. When you join the training, you will be placed in the Zoom “Waiting Room.” The host will admit you to the training at the appropriate time.

Community Expectations for Active Engagement

Virtual trainings can (and will) be interactive and engaging! Below are some general suggestions for how to actively and mindfully engage:

• Remove distractions from your environment. For example, close applications for email, websites, or other applications that may affect your ability to participate.
• Create a comfortable workspace. Set up in a space where you can close the door and have space for your training materials and supplies.
• Reduce background noise. Consider wearing noise-cancelling headphones to limit distractions during the training.

To successfully complete the Virtual Training Institute, participants must

• attend video conference sessions using a desktop or laptop computer. Smartphones and tablets are not compatible with some of the activities planned for the training.
• attend the sessions with their web cameras enabled. The trainers must be able to see all participants. Webcams will also support interactive participation in various training activities. Webcams may be built into your computer or add-on attachments.
• attend sessions throughout the entire scheduled Institute*, participating in all aspects of the training.
• have the AEPS-3 training materials with them during the training sessions. These training materials will be provided by Brookes On Location prior to your training.

Yes, this Institute is for professionals working with young children (early interventionists, early childhood educators, home visitors, program administrators, therapists, speech-language pathologists, and psychologists). This training is appropriate for participants familiar with the earlier edition of AEPS and participants new to the AEPS system.

The Institute is your opportunity to network with colleagues, have questions answered by our expert speakers, and learn best practices for using the AEPS-3 test and curriculum.

Institute trainers are people who have been involved in the authorship, development, and/or research of the AEPS-3. All have extensive experience in early childhood and early childhood intervention.

Yes! Our Institute trainers are expert speakers and contributing authors on AEPS-3!

The AEPS-3 Institute will take place from 11:00 AM – 6:00 PM Eastern time daily. Please make sure to adjust the start time based on your local time zone.

For the best possible Institute experience and to successfully complete the training, you must attend virtually every day during the appropriate hours for your specific training. Certificates of completion will be sent at the conclusion of the Institute to those who successfully complete the entire Institute.

Participants must stay for the entire time on each day in order to successfully complete the training, no exceptions. Please avoid scheduling appointments or meetings during training hours. Participation is monitored throughout the Institute. Certificates of completion will be sent to those who successfully complete the entire Institute.

We understand that emergencies occur and that a call to the office may become necessary; outside of emergency circumstances, please try to avoid scheduling calls/meetings while you are in attendance at the Institute. If this is unavoidable, please attempt to limit these interruptions by scheduling them during breaks and lunches. As is noted, full attendance is required for successful completion of the training; please arrange your business calls and meetings accordingly.

For all Institute attendees, your organization must own an AEPS-3 Complete Kit ($499.00). If you are the only person attending from your organization, no additional materials are required.

If multiple staff from the same organization (up to 4 people) are attending the Institute from the same location (for example, your office), you may share volumes from the Complete Kit.

If staff from the same organization will be attending the Institute from different locations (for example, your homes), each attendee will need copies of the volumes. Please see the specific product requirements below.

Attendees working with children birth to 3 years

• AEPS-3 User’s Guide  $50.00
• AEPS-3 Assessment  $100.00
• AEPS-3 Beginning Curriculum  $50.00
• AEPS-3 Growing Curriculum  $50.00

Attendees working with children 3 and older 

• AEPS-3 User’s Guide $50.00
• AEPS-3 Assessment  $100.00
• AEPS-3 Ready Curriculum  $50.00

Institute attendees receive a pre-Institute discount on all AEPS-3 products (except AEPSinteractive [AEPSi]). The discount code will be emailed to you, along with your confirmation of registration, once your payment is processed. Products may be purchased from Brookes Publishing by either going online to www.brookespublishing.com or by calling us at 1-800-638-3775. For U.S. Institute registrants, place your order at least 4 weeks before the start of the Institute to receive your products in time. For Canadian Institute registrants, please allow at least 6–8 weeks for all product orders to be received in time for the Institute. We will provide registrants with the training handouts to include, but not limited to, practice forms and handouts.

Please note: Ordering in advance does not guarantee that your products will be delivered in time. 

You may purchase your required materials from Brookes Publishing Co. by either going online to www.brookespublishing.com or by calling us at 1-800-638-3775. For U.S. Institute registrants, place your order at least 4 weeks before the start of the Institute to receive your products in time. For Canadian Institute registrants, please allow at least 6–8 weeks for all product orders to be received in time for the Institute. Institute attendees receive a 20% pre-Institute discount on all AEPS-3 products (except AEPSi). A discount code will be emailed along with your confirmation of registration, once your payment is processed. 

Please note: Ordering in advance does not guarantee that your products will be delivered in time. 

Early bird registration: USD $550.00 per person; refer to Institute page for specific deadline.

After the early bird deadline, price increases to USD $650.00 per person.

You may pay your registration fee with a credit card or purchase order. When you complete your registration form, be sure to indicate your payment type. Then email along with payment to: seminars@brookespublishing.com. DO NOT SEND THE REGISTRATION FORMS BY U.S. MAIL. If paying by Purchase Order, you must send your purchase order with your completed registration form at the same time.

We will not accept nor hold any registration forms unless payment (credit card or purchase order) is received at the time of registration.

The following forms of payment are accepted by Brookes Publishing:

• Credit cards: Discover, Visa, Master Card, and American Express
• Purchase order: Submit your purchase order with your registration form

Yes, we will be happy to process your purchase order with your registration form; please submit both when completing the registration process. We will not accept nor hold any registration forms unless the purchase order accompanies the registration.

1. Register a Substitute: If you wish to register a substitute in your place, there will be a $75 administrative fee. Both the administrative fee of $75 and the registration form for the new individual must be completed and sent by email no later than the substitution deadline (refer to Institute page for specific deadline dates). After the substitution deadline, we are unable to accept substitutions and the participant may either transfer to another seminar in 2023 (when available) or cancel their registration and forfeit their payment.

2. Transfer to another Institute: We would be glad to accept your registration into another Institute based on availability. There will be a $125.00 transfer fee to transfer to another Institute. Additionally, if the registration fee for the new Institute is higher (for instance, the early bird registration has passed) you will be responsible to pay the difference between the original registration fee paid and the current Institute’s registration fee. The transfer fee of $125.00 must be paid prior to being approved for the transfer.

3. Cancel: Cancellations are non-refundable.